Office Manager

Office Manager Responsibilities

• Implementing Administrative Procedures: As the office manager, you’ll be responsible for introducing and implementing new administrative processes to improve efficiency and effectiveness.
• Reviewing and Evaluating Procedures: Continuously assess existing administrative procedures, making adjustments as needed to optimize workflow.
• Monthly Bookkeeping: Handling the dealership’s financial records, including processing monthly bookkeeping requirements.
• Delegating Work: You’ll oversee office support staff, assigning tasks and ensuring they follow established procedures and meet deadlines.
• Budget and Inventory Control: Assist in preparing the operating budget and maintain controls over inventory and expenses.
• Reporting and Correspondence: Assemble data and prepare periodic and special reports, manuals, and correspondence.
• Coordinating Administrative Procedures: Oversee and coordinate various office administrative processes.
• Sales Records Management: Maintain accurate sales records for inventory control purposes.
• Pricing and Customer Interaction: Estimate or quote prices, credit terms, warranties, and delivery dates. Additionally, greet customers, discuss merchandise, and provide advice.
• Merchandise Display and Sales Transactions: Assist in displaying merchandise and conduct sales transactions, including online sales through e-commerce platforms.
• Inventory Management: Operate computerized inventory record-keeping systems and manage re-ordering processes.
• Payroll and Financing: Process payroll for dealership staff and handle financing applications.

Requirements

To be a strong fit for this role, candidates should meet the following criteria:

• Motor Sports Industry Experience: At least 1 year of experience in the motor sports industry.
• Administration Experience: A minimum of 1 year of administrative experience.
• Winter Sports Knowledge: Familiarity with winter sports.
• Bachelor’s Degree in Accounting: Having a degree in accounting is preferred.

Technology Skills

You’ll be working with various software and tools. Here are some key ones:

• QuickBooks: Familiarity with this accounting software.
• MS Office: Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.).
• Parts Specialization: Understanding parts inventory and management.
• Accounting/Bookkeeping: Experience of financial record-keeping.
• Commander POS: Experience with point-of-sale systems.
• Payroll Processing: Ability to handle payroll-related tasks.

It’s an exciting mix of responsibilities, from financial management to customer interaction. If you have any specific questions or need further clarification, feel free to ask!