Operations Assistant (Part-Time)

Day2Day Books is an online bookkeeping office based in Golden, BC. From our office, we serve clients all over British Columbia. Day2Day Books specializes in online solutions for many different workflows but especially bookkeeping. We provide clients with the most current technology options available that fit their specific needs.

We are looking for a tech savvy and detail oriented Assistant who understands the unique factors involved in supporting a fast paced growing business, and who can lend their skills regularly to other tasks when the opportunity arises. 

The right candidate will act as a personal assistant to the Owner & Founder, while overseeing administrative and supportive activities, serving as a primary point of contact for internal and external stakeholders on matters pertaining to the Day2Day Books team. Main activities would involve scheduling appointments with clients, scheduling team meetings and events including training sessions, maintaining contact lists, and circulating newsletters. 

We are looking for someone to join our team, in our office in Golden, BC or in a remote work structure. The right candidate has the opportunity to increase hours, when interested and bring skills that will support sales and contract management, and the onboarding of new team members.   This role is hybrid/remote.

Responsibilities

• Provide administrative or clerical support to the Owner & Founder to promote effective and efficient operations.
• Filing, word processing, database support, correspondence and general office and client support.
• Manage email and business calendars including scheduling team and client meetings.
• Organize and create authorization forms, document templates and checklists.
• Administer benefit plan for Day2Day Books employees.
• Facilitation of programs including business travel and conferences, employee workshops, training and development, and team functions. 
• Take meeting minutes and ensure that minutes are distributed in a timely manner.
• Other general support duties or work on special projects as assigned such follow up on customer leads, placing marketing ads in local newspapers, updating news items company website, researching new technologies

Requirements

• Minimum two  years previous experience in an administrative role.
• Knowledge of bookkeeping is an asset. 
• Four+ years of client and customer relations experience in a professional service environment.
• Strong knowledge of general office procedures involving procurement, budget management, reports, and so on.
• Hands-on experience with productivity applications, including word processing, spreadsheets, email clients, and presentation software.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Excellent interpersonal skills and the ability to work well in a team environment as well as independently.
• Professional conduct, with ability to handle sensitive information with confidentiality, discretion and tact.
• Fluency with Google Apps, Asana, MS Office, and knowledge of QuickBooks Online.
• Exceptional communication skills, including the ability to write professional correspondence including contracts, letters, manuals, and minutes for meetings.
• Post secondary, Bachelor degree or Bookkeeping specific qualifications are an asset.

How to Apply

Please send applications to admin@day2daybooks.com with a professional resume and cover letter that outlines how you meet the required qualifications outlined above, as well as compensation expectations.  We appreciate all inquiries. For more information on Day2Day Books visit: www.day2daybooks.com/hiring/